2026 Privacy Policy
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REIC Privacy Policy V3.0 ENG (01312026)
Contents
...................................................................................................................................................................... 1
Privacy Policy ................................................................................................................................................ 1
1.0 INTRODUCTION TO THE PRIVACY POLICY .......................................................................................... 3
1.1 Purpose ........................................................................................................................................... 3
2.0 INFORMATION WE COLLECT ............................................................................................................... 3
2.1 Information You Provide ................................................................................................................. 3
2.2 Automatically Collected Information .............................................................................................. 4
3.0 USE OF INFORMATION ....................................................................................................................... 4
3.1 Providing And Improving Our Services ............................................................................................ 4
3.2 Legal Obligations ............................................................................................................................. 4
3.3 Recruitment And Volunteering ....................................................................................................... 4
3.4 Marketing And Communications .................................................................................................... 4
4.0 DISCLOSURE OF INFORMATION ......................................................................................................... 4
4.1 Legal Requirements ......................................................................................................................... 5
4.2 Consent ........................................................................................................................................... 5
5.0 DATA RETENTION ................................................................................................................................ 5
6.0 DATA SECURITY ................................................................................................................................... 5
7.0 COOKIES AND ONLINE TRACKING ...................................................................................................... 5
8.0 YOUR PRIVACY RIGHTS ....................................................................................................................... 6
9.0 CHANGES TO THIS PRIVACY POLICY ................................................................................................... 6
10.0 CONTACT US ..................................................................................................................................... 6
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REIC Privacy Policy V3.0 ENG (01312026)
1.0 INTRODUCTION TO THE PRIVACY POLICY
1.1
Purpose
The Real Estate Institute of Canada | Institut canadien de l’immeuble (hereafter referred
to as REIC) is committed to protecting the privacy and confidentiality of all personal
information of individuals who interact with our organization. This Privacy Policy outlines
our practices regarding the collection, use, disclosure, and safeguard of personal
information in accordance with applicable privacy laws in Canada. By accessing or using
our services, you consent to the practices described in this Privacy Policy.
The Privacy Policy will be made available to the public and members on the REIC
website. The Privacy Policy will be reviewed annually by the Board of Directors
(hereafter referred to as the Board) and can be amended from time to time at the
discretion of the Chief Executive Officer (hereafter referred to as CEO) and the Board.
2.0 INFORMATION WE COLLECT
Personal information is used to provide services, manage membership, process
payments, and communicate with members. REIC may also use personal information for
research, marketing, and improving our services, with the consent of the individual.
REIC may collect personal information from individuals in the following ways:
2.1
Information You Provide
REIC collects personal information that you voluntarily provide to us when interacting
with our organization, such as when you fill out forms, communicate with us, or engage
in activities related to our services. Personal information may include, but is not limited
to:
Name, address, email address, and phone number.
Professional credentials
Payment information
Financial information for donation or sponsorship purposes.
Employment or volunteer history for recruitment and designation approval
purposes.
Note: REIC asks that members submit their personal contact information (not employer
contact information).
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REIC Privacy Policy V3.0 ENG (01312026)
2.2
Automatically Collected Information
When you access or use our website or online platforms, REIC may automatically collect
certain information about your device, browsing actions, and patterns. This information
may include your IP address, browser type, operating system, referring URLs, and other
technical information.
3.0 USE OF INFORMATION
REIC uses the collected personal information for various purposes, including but not
limited to:
3.1
Providing And Improving Our Services
REIC may use personal information to deliver and enhance our services, respond to
inquiries or requests, process sponsorships, and communicate with you about our
organization's activities.
3.2
Legal Obligations
REIC may use personal information to comply with applicable laws, regulations, legal
processes, or enforceable governmental requests.
3.3
Recruitment And Volunteering
If you submit employment or volunteer-related information, REIC may use it for
recruitment purposes and to contact you regarding potential opportunities.
3.4
Marketing And Communications
With your consent, REIC may send you promotional materials, newsletters, updates, and
other communications related to our organization's initiatives, events, or fundraising
campaigns. You have the right to opt-out of receiving such communications at any time.
4.0 DISCLOSURE OF INFORMATION
REIC does not disclose personal information to third parties without the consent of the
individual, except as required by law or as necessary to provide our services. Third-party
service providers who handle personal information on our behalf are required to comply
with our privacy standards.
REIC may disclose personal information in the following circumstances:
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REIC Privacy Policy V3.0 ENG (01312026)
4.1
Legal Requirements
REIC may disclose personal information if required to do so by law, regulation, or legal
process. REIC may also disclose personal information to protect our rights, safety, or
property, or the rights, safety, or property of others.
4.2
Consent
REIC may share personal information with your consent or as otherwise required or
permitted by applicable privacy laws.
5.0 DATA RETENTION
REIC retains personal information for as long as necessary to fulfill the purposes outlined
in this Privacy Policy, unless a longer retention period is required or permitted by law.
REIC will securely dispose of personal information when it is no longer needed or upon
request, subject to any legal obligations to retain certain records.
6.0 DATA SECURITY
REIC implements appropriate physical, technical, and administrative measures to protect
personal information from unauthorized access, use, or disclosure. Personal information
is retained only as long as necessary for the purposes for which it was collected or as
required by law.
We take reasonable measures to protect personal information from unauthorized
access, disclosure, alteration, or destruction. However, no method of transmission over
the internet or electronic storage is 100% secure, and we cannot guarantee absolute
security. You are responsible for maintaining the confidentiality of any passwords or
access credentials associated with your interactions with us.
7.0 COOKIES AND ONLINE TRACKING
REIC's website may use cookies and other tracking technologies to enhance user
experience and gather information about website usage. Users can control cookie
preferences through their browser settings.
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REIC Privacy Policy V3.0 ENG (01312026)
8.0 YOUR PRIVACY RIGHTS
In accordance with applicable privacy laws, you have the following rights regarding your
personal information:
Access. You can request access to the personal information held by REIC and receive
a copy of it.
Correction. You can request the correction of inaccurate or incomplete personal
information held by REIC and to request corrections if the information is inaccurate
or incomplete.
Erasure. You can request the deletion of your personal information, subject to any
legal obligations we may have to retain certain records.
Withdrawal of Consent. If you have provided consent for the processing of your
personal information, you can withdraw your consent at any time.
Objection. You can object to the processing of your personal information for certain
purposes.
Data Portability. You can request to receive your personal information in a
structured, commonly used, and machine-readable format and transmit it to another
organization, where technically feasible.
To exercise your privacy rights or if you have any questions or concerns regarding our
privacy practices, please contact us using the general contact form on our website.
9.0 CHANGES TO THIS PRIVACY POLICY
REIC may update this Privacy Policy from time to time to reflect changes in our practices
or legal requirements. Notice of significant changes will be provided through our website
or other appropriate means. REIC encourages you to review our website periodically for
any changes. The updated Privacy Policy will be effective as of the revised date indicated
at the beginning of the policy.
10.0 CONTACT US
If you have any questions, concerns, or requests regarding this Privacy Policy or our
privacy practices, please contact us using our General Contact form. By providing your
personal information to us or using our services, you acknowledge that you have read
this Privacy Policy and understand its contents.
Requests or inquiries in writing can be made to the REIC Privacy Officer at
privacy@reic.ca, or in writing to 500-2680 Skymark Ave. Mississauga, ON L4W 5L6.