2025 Privacy Policy
Version 2.0 ENG 11/28/2024
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REIC Privacy Policy V2.0 ENG (11282024)
Contents
............................................................................................................................................. 1
Privacy Policy ........................................................................................................................ 1
1.0 INTRODUCTION TO THE PRIVACY POLICY ............................................................................ 3
1.1 Purpose ...................................................................................................................... 3
2.0 INFORMATION WE COLLECT .............................................................................................. 3
2.1 Information You Provide ................................................................................................ 3
2.2 Automatically Collected Information ................................................................................ 4
3.0 USE OF INFORMATION ..................................................................................................... 4
3.1 Providing And Improving Our Services .............................................................................. 4
3.2 Legal Obligations .......................................................................................................... 4
3.3 Recruitment And Volunteering ........................................................................................ 4
3.4 Marketing And Communications ..................................................................................... 4
4.0 DISCLOSURE OF INFORMATION ......................................................................................... 4
4.1 Legal Requirements....................................................................................................... 4
4.2 Consent ...................................................................................................................... 5
5.0 DATA RETENTION ............................................................................................................. 5
6.0 DATA SECURITY ............................................................................................................... 5
7.0 COOKIES AND ONLINE TRACKING ....................................................................................... 5
8.0 YOUR PRIVACY RIGHTS ..................................................................................................... 5
9.0 CHANGES TO THIS PRIVACY POLICY .................................................................................... 6
10.0 CONTACT US ................................................................................................................. 6
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REIC Privacy Policy V2.0 ENG (11282024)
1.0 INTRODUCTION TO THE PRIVACY POLICY
1.1 Purpose
Real Estate Institute of Canada | Institut canadien de l’immeuble (hereafter referred to as REIC)
is committed to protecting the privacy and confidentiality of all personal information of
individuals who interact with our organization. This Privacy Policy outlines our practices
regarding the collection, use, disclosure, and safeguard of personal information in accordance
with applicable privacy laws in Canada. By accessing or using our services, you consent to the
practices described in this Privacy Policy.
The Privacy Policy will be made available to the public and members on the REIC website. The
Privacy Policy will be reviewed annually by the Board of Directors (hereafter referred to as the
Board) and can be amended from time to time at the discretion of the Chief Executive Officer
(hereafter referred to as CEO) and the Board.
2.0 INFORMATION WE COLLECT
Personal information is used to provide services, manage membership, process payments, and
communicate with members. REIC may also use personal information for research, marketing,
and improving our services, with the consent of the individual.
REIC may collect personal information from individuals in the following ways:
2.1 Information You Provide
REIC collects personal information that you voluntarily provide to us when interacting with our
organization, such as when you fill out forms, communicate with us, or engage in activities
related to our services. Personal information may include, but is not limited to:
•
Name, address, email address, and phone number.
•
Professional credentials
•
Payment information
•
Financial information for donation or sponsorship purposes.
•
Employment or volunteer history for recruitment and designation approval purposes.
Note: REIC asks that members submit their personal contact information (not employer contact
information).
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REIC Privacy Policy V2.0 ENG (11282024)
2.2 Automatically Collected Information
When you access or use our website or online platforms, REIC may automatically collect certain
information about your device, browsing actions, and patterns. This information may include
your IP address, browser type, operating system, referring URLs, and other technical
information.
3.0 USE OF INFORMATION
REIC uses the collected personal information for various purposes, including but not limited to:
3.1 Providing And Improving Our Services
REIC may use personal information to deliver and enhance our services, respond to inquiries or
requests, process sponsorships, and communicate with you about our organization's activities.
3.2 Legal Obligations
REIC may use personal information to comply with applicable laws, regulations, legal processes,
or enforceable governmental requests.
3.3 Recruitment And Volunteering
If you submit employment or volunteer-related information, REIC may use it for recruitment
purposes and to contact you regarding potential opportunities.
3.4 Marketing And Communications
With your consent, REIC may send you promotional materials, newsletters, updates, and other
communications related to our organization's initiatives, events, or fundraising campaigns. You
have the right to opt-out of receiving such communications at any time.
4.0 DISCLOSURE OF INFORMATION
REIC does not disclose personal information to third parties without the consent of the individual,
except as required by law or as necessary to provide our services. Third-party service providers who
handle personal information on our behalf are required to comply with our privacy standards.
REIC may disclose personal information in the following circumstances:
4.1 Legal Requirements
REIC may disclose personal information if required to do so by law, regulation, or legal process.
REIC may also disclose personal information to protect our rights, safety, or property, or the
rights, safety, or property of others.
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REIC Privacy Policy V2.0 ENG (11282024)
4.2 Consent
REIC may share personal information with your consent or as otherwise required or permitted
by applicable privacy laws.
5.0 DATA RETENTION
REIC retains personal information for as long as necessary to fulfill the purposes outlined in this
Privacy Policy, unless a longer retention period is required or permitted by law. REIC will
securely dispose of personal information when it is no longer needed or upon request, subject
to any legal obligations to retain certain records.
6.0 DATA SECURITY
REIC implements appropriate physical, technical, and administrative measures to protect
personal information from unauthorized access, use, or disclosure. Personal information is
retained only as long as necessary for the purposes for which it was collected or as required by
law.
We take reasonable measures to protect personal information from unauthorized access,
disclosure, alteration, or destruction. However, no method of transmission over the internet or
electronic storage is 100% secure, and we cannot guarantee absolute security. You are
responsible for maintaining the confidentiality of any passwords or access credentials
associated with your interactions with us.
7.0 COOKIES AND ONLINE TRACKING
REIC's website may use cookies and other tracking technologies to enhance user experience and
gather information about website usage. Users can control cookie preferences through their
browser settings.
8.0 YOUR PRIVACY RIGHTS
In accordance with applicable privacy laws, you have the following rights regarding your
personal information:
•
Access. You can request access to the personal information held by REIC and receive a
copy of it.
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REIC Privacy Policy V2.0 ENG (11282024)
•
Correction. You can request the correction of inaccurate or incomplete personal
information held by REIC and to request corrections if the information is inaccurate or
incomplete.
•
Erasure. You can request the deletion of your personal information, subject to any legal
obligations we may have to retain certain records.
•
Withdrawal of Consent. If you have provided consent for the processing of your personal
information, you can withdraw your consent at any time.
•
Objection. You can object to the processing of your personal information for certain
purposes.
•
Data Portability. You can request to receive your personal information in a structured,
commonly used, and machine-readable format and transmit it to another organization,
where technically feasible.
To exercise your privacy rights or if you have any questions or concerns regarding our privacy
practices, please contact us using the general contact form on our website.
9.0 CHANGES TO THIS PRIVACY POLICY
REIC may update this Privacy Policy from time to time to reflect changes in our practices or legal
requirements. Notice of significant changes will be provided through our website or other
appropriate means. REIC encourages you to review our website periodically for any changes.
The updated Privacy Policy will be effective as of the revised date indicated at the beginning of
the policy.
10.0 CONTACT US
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy
practices, please contact us using our General Contact form. By providing your personal
information to us or using our services, you acknowledge that you have read this Privacy Policy
and understand its contents.
Requests or inquiries in writing can be made to the REIC Privacy Officer at privacy@reic.ca, or in
writing to 500-2680 Skymark Ave. Mississauga, ON L4W 5L6.